The Automated Billing & Reporting System is a secure, enterprise-grade solution developed for a global consulting firm to modernize its monthly Proforma Invoice lifecycle. By replacing manual, Excel-heavy workflows, the platform enables centralized management of invoice data, approvals, adjustments, and reporting. Purpose-built for regional teams and large accounts, it delivers a governed, auditable environment that enhances visibility and compliance. Designed as a strategic business application development initiative, the system streamlines complex billing operations while maintaining flexibility, scalability, and role-based controls, empowering finance teams to operate more efficiently across geographies.
Billing and commission data had to be manually compiled from multiple Excel files, leading to inconsistencies, version control issues, and increased administrative overhead for regional and account teams.
Offline update cycles and scattered feedback caused recurring delays in the invoice lifecycle, making month-end processing unpredictable and stressful for finance and operations teams.
The absence of a structured role-based access control system made it impossible to track who made changes, when, and why, undermining accountability and compliance with internal audit standards.
When users were on leave or unavailable, there was no proxy or delegation feature to ensure workflow continuity, causing bottlenecks and missed deadlines in approvals.
There was no clear, auditable record of invoice approvals or deferrals, making it challenging to track decisions or explain exceptions to management or external auditors.
The core challenge was not just automation, but creating a secure, governed system through business application development that could simplify collaboration without compromising organizational control across teams and geographies.
A streamlined, role-driven invoicing platform enabling batch uploads, real-time syncing, SSO, and smart notifications, designed for seamless collaboration, auditability, and financial accuracy across distributed enterprise teams. This solution reflects our experience in enterprise SaaS development for global teams.
Users can upload bulk financial data in structured formats, simplifying the input of complex billing information like hours worked, commissions, and advances in a single action.
SSO integration and real-time sync across users ensure secure, frictionless access, improving collaboration and eliminating manual user management inefficiencies.
Bulk editing tools, deferral logic, and intelligent volume pricing options enable finance teams to process complex billing scenarios with precision efficiency.
Status data from OpenAir is automatically ingested via FTP feeds, ensuring the invoice system reflects accurate, up-to-date billing states without manual intervention.
Line items can be edited directly or through guided forms, with real-time validations to prevent errors and ensure data integrity during the adjustment process.
When key personnel are unavailable, proxy roles or delegated permissions allow continuity in workflows without disrupting invoice approvals or data accuracy.
Automated alerts with deep links direct users to exact Proforma items requiring action, streamlining the review cycle and improving turnaround times.
Create and manage Monthly Proforma Batches with versioning, activation, and archival. Easily upload Invoice, T2 Hours, Commissions, and Delta changes, and export raw files both pre- and post-adjustment.
Assign roles across all hierarchies—Admin, GOT, CE, PL, and more. Use mimic view to test access, delegate via proxies, and enforce RBAC for secure permission governance.
Review invoices using editable grids or structured forms. Apply write-ups/downs, deferrals, and volume charges, with real-time calculations and field validations ensuring accurate, audit-friendly financial records.
Track every invoice from New to Processed, with pop-ups for comments and rejections, deep links in notifications, and detailed audit logs for all invoice lifecycle activities.
Enable seamless identity management via SSO (WIN/email), auto-sync invoice states from OpenAir FTP feeds, and fetch currency exchange rates for enhanced billing analytics and global reporting.
Angular
Microsoft SQL Server
ASP.NET Core 2.1 APIs
Azure SSO
deep links via email
OpenAir via FTP jobs
The system eliminated redundant spreadsheet workflows by automating batch handling and approval processes—cutting over 70% of manual consolidation effort across finance, operations, and business teams.
Through structured workflows and live validations, data errors were minimized. Real-time internal business application development strategies ensured consistency across invoice entries, adjustments, and financial records.
Using built-in proxy and delegation features, invoice workflows continued uninterrupted—even when users were unavailable—ensuring operational flow without bottlenecks or missed approvals.
Every change—uploads, edits, approvals—was captured with detailed audit logs, enabling accountability, compliance, and full traceability throughout the billing lifecycle.
Role-based access and workflow transparency ensured robust data governance, aligning global invoice processing with corporate compliance standards and reducing the risk of unauthorized data manipulation.
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Automate approvals, enhance data accuracy, and ensure global compliance with a scalable billing system tailored for enterprise finance teams.
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